TheTVDB Bible: Updated Guidelines, Policies, & Procedures (Oct. 2019)

Updates on the November 2019 rollout of Version 3, including testing information, TheTVDB Bible, bugs, questions, etc.
Forum rules
Please search this thread for existing bugs before posting a new one. When posting a new bug, please start a new thread.
If you're looking for API support, please take a look at our Developers forum.
Locked
emilyhelwig
Posts: 98
Joined: Mon Sep 09, 2019 10:14 am

Thu Nov 14, 2019 3:53 pm

TheTVDB Bible

Welcome to TheTVDB.com! We are the world’s largest metadata solution for TV and Films. All of our information comes from fans like you, and is shared with many other sites, mobile apps, and devices. We are an open-source community and are always thrilled to see the site grow. In turn, we’d love to invite you to create a free account and help your favorite shows and movies thrive!

As a general rule (and to keep the database in order) we do request that you read the following rules and guidelines first, before you start contributing to the site. They’ll enlighten you on how to navigate the site & the forums, address FAQs, and ensure that TheTVDB is always populated with the most accurate, up-to-date information available.

While our rules below aim to be very comprehensive, you can also refer to our Wiki for use cases, artwork examples, and more specific questions. Taking the time to read over the Wiki will make your time as a part of our community more worthwhile!

A good rule of thumb: If you have any questions, concerns, or requests about anything related to TheTVDB, please post in the forums (if a similar topic hasn’t already been started).

Additionally, please take a moment to read our updated terms of service.

Community Ground Rules

We’re a small team here at TheTVDB, and as such we’ve done our best to put in place a set of rules/guidelines to allow for the smoothest operation of the site. While there may be exceptions to these rules, we’ve tried our best to set the most comprehensive guidelines possible. So, without further ado, some ground rules for TheTVDB.com:

General guidelines:
  • You should always search TheTVDB & forums before adding a new series or movie. Search in this version of the site has been vastly improved, but the site has hundreds of thousands of records so a thorough search is worth your while.
  • You should always provide a link to the series or film in the database when requesting anything. Your research will expedite requests to the mods.
  • Please refrain from emailing or PMing an Admin or Mod unless your question has gone unanswered for some time on the forums.
  • Do not remove any information or blank out episodes, series, or movies you think are incorrect or have incorrect information, this creates major downflow problems in the data, instead post your request in the Series Change Requests forum thread.
  • Stick to image guidelines, do not upload poor quality images, profanity, or any nudity whatsoever.
  • Seek out our Preferred Sources of Truth to support your case for changes. If you can’t find evidence in our Preferred list, please attempt to provide two “Acceptable” sources that confirm your changes.
In closing, if we work together, we can make TheTVDB.com the definitive source for TV and movie information. Additionally, if you have any ideas, comments, concerns, etc., please feel free to share these with us via the general discussion thread!

Navigating the site

To use TheTVDB, you’ll actually have to create accounts on two websites — first on TheTVDB.com, and then on our forums. You don’t have to use the same username on both, but it is preferred that you do.

We’ve recently made some major improvements to the site as well. If you haven’t been back in awhile, please find new feature adds and forthcoming improvements here.

Adding new content

In order to add new content to TheTVDB, you must make sure you’ve taken any and all measures to confirm that the content does not already exist on the site. This will prevent duplicate entries, and continue to keep the site organized and clean. To confirm, you must:
  • Search the TVDB: We’ve made vast improvements to our search engine in this update and we now support an aliases system that has been optimized. Please search for your records before creation, they may already exist!
  • Search the forums: If you have a specific question related to a show or film it is important that you search the forums thoroughly before modifications are made. Some of our content has old historical references that are defined in the forums. We even have a list of known problematic series that may just answer your question.
  • Search any other titles/aliases that may have been associated with the content: a quick Google search can help you find alternate titles that a piece of content may have been called in the past, including foreign titles (e.g. Harry Potter and the Sorcerer’s Stone aka Harry Potter and the Philosopher's Stone)
    • If possible, try searching for the title you are looking for in both the series/film’s native language, as well as in English, the content may just be missing a translation.
If, after all this, you’re confident that you’ve found a piece of content that doesn’t exist yet on TheTVDB, you can proceed with adding it to the site.

TV


Adding a TV Series

In the new site, we allow series adds that do not yet have a premiere date. These should be listed as “Upcoming” in the status field until their premiere date when they should be moved to “Continuing.” That being said, we only allow for new programs that have been “ordered to series.” Stand-alone or dead pilots will be deleted by a moderator. If you are unsure of the status of your series, please submit documentation to the forums.

What Qualifies as a Series

A series is exactly what it sounds like, a sequence of episodes. If the program is a stand-alone one-time airing then it should be considered a movie and entered as such. The exception, for now, is our historical listing of documentaries and collections — see "Documentaries" and “Collections” in this post. Specials also have their own guidelines for being added to the site, see “Specials Guidelines” below.

Made-for-TV movies should be added as movies. If in doubt, post in the forums before adding a series. Web series fall under a different set of rules which can be found here.

We do not allow adult content of any kind on the site. Pornographic films, series, etc. should not be added.

Continuations, Revivals, & Reboots

Everyone is rebooting IP these days, but it can sometimes be hard to understand if you should continue a show with a new season, years later, or start an entirely new entry. From a content perspective, if it's the same cast as the original (or mostly the same cast), we should consider it a continuation of the original show rather than a new, separate show.

Here are some examples of various pieces of content and how they are listed:

CONTINUATIONS/REVIVALS (Same series record on TVDB)
24 -- however, 24: Legacy (sans Jack Bauer is its own series)
Veronica Mars
Prison Break
Mad About You
Will & Grace
Tales of the City
American Idol
Roseanne
The X-Files
Arrested Development
Twin Peaks
In Search Of …
Murphy Brown
Gilmore Girls: A Year in the Life

REMAKES for Series with the same name (New series record on TVDB)
For remakes with new series entries please append the year of the remake to the end of the series to differentiate it from the original.
MacGyver
Charlie's Angels
Charmed
Melrose Place
Dynasty
Dallas
Battlestar Galactica
One Day at a Time

REMAKES with a Different title (New series record on TVDB)
90210 (The CW, 2008)
BH90210 (FOX, 2019)
Fuller House (Netflix, 2016)
Hawaii Five-0 (as opposed to the original Hawaii Five-O)
Magnum P.I. (as opposed to the original Magnum, P.I.)

ONGOING NEWS AND TALK SHOWS
For ongoing news and talk shows, a new show record should NOT be created when the host of the program changes. If the name of the program changes, the new name should be added to the alias section of the new site beneath the original show's name. Example (ABC Evening News — aliases: World News Tonight, ABC World News Tonight with Diane Sawyer, ABC World News Tonight with David Muir, etc). Another example would be The Morning Show, currently known as Live with Kelly and Ryan.

WebSeries

In this updated version of TheTVDB, we will continue to allow for internet-based webseries (within reason). However, we have eliminated the “webseries” genre tag and moving forward these programs should be listed under their network/content distributor (e.g. YouTube, Twitch). If the program’s network is not available, you must make a request first to the forums that it be added before you enter your series. Additionally, webseries should still follow TheTVDB series guidelines, with overviews, and air dates. That being said, things you should not include in webseries episode orders are fan videos such as remixes, replies/complaints about episodes, as they do not represent original pieces of content.

Examples include Hot Ones, Yes Theory
These are allowed on the site, but make sure you follow these rules:
  • Series with an average episode length of under two minutes are not allowed. Example: failblog videos.
  • There must be an official order for the clips available, generally listed by upload date.
Sports

Generally, sports are not allowed on the site. However, in the most recent update we are allowing for all professional wrestling (WWE) and professional MMA (UFC). Moving forward, we will review/discuss hosting other sports on a case-by-case basis and as we identify those users who are interested in being regular contributors to these events..

Anime

That's right, there's a specific section in the rules for anime. The reason is because we run into so many different issues with this specific genre.

First off, there are tons of inappropriate images uploaded to anime series all the time, mainly nudity. Please refer to the "Uploading Images (Banners)" section above. Nudity of any sort is not allowed!

Second, make sure the series you are about to enter is not already in the database. Head over to AnimeNewsNetwork.com and look at the alternative titles for your series.

Third, do not create separate series for seasons. Anime series' like to give subtitles to each story arc in a lot of cases, but they are simply seasons when it boils down to it. In the new site, you have the option to name seasons. A great example of this is Sailor Moon with Seasons 1 through 5 named "Sailor Moon", "Sailor Moon: R", "Sailor Moon: S", "Sailor Moon: Super S", and "Sailor Moon: Sailor Stars" respectively. When in doubt, ask on the forums.

Lastly, we do not list anime movies in the TV section, even if there are sequels. An example of this would be Urotsukidoji. There are currently a total of four (4) movies in the series. Even though they are a series, they are still MOVIES and need to be entered into the movies section of the site.

OVAs (Anime or Not):

OVAs (Original Video Animations) should also be added as movies. In future iterations of TheTVDB, we will be able to group franchise content together so that users can have a cull and complete experience.

Multi-Segment Episode Splitting:

This mostly applies to cartoons. When a cartoon has multiple story lines in a single episode, the standard guidelines for TheTVDB is to enter each story as a separate episode (e.g. For Daniel Tiger’s Neighborhood the first two episodes are “Daniel’s Birthday” and “Daniel’s Picnic.”) This is because it's quite common for networks to release them separately. For those wishing to still pull the information as single episodes with multiple storylines we ask that you fill in the “Alternate Order.” The “Alternate Order,” in the case of Daniel Tiger’s Neighborhood would be Episode 1 -- “Daniel’s Birthday” / “Daniel’s Picnic,” is used to combine multiple episodes into one episode so that you can choose to store your files either by storyline or as complete episodes.

Multiple Episodes Airing Back-to-Back:

Sometimes, a show will air episodes in two parts, back-to-back. An example of this includes The Good Place. Right now, the rule is to add these episodes as separate entries, so that the number of episodes matches up with the episode order from the network.

If you think that a series should have an alternate order where the two episodes should be listed together as one, please suggest this to a moderator. Once approved, in the new site you’ll be able to add your proposed order as an alternate order in the system using the flexible season feature.

Documentaries/Collections

Of course, one-off feature-length documentaries should be added as a Movie. However, there are some documentary series (i.e. a 10-part documentary series on the rain forest or the great pyramids) that can be added as a TV series. The whole concept of "series" implies that there is more than one episode, so in these cases it would make sense for there to be a series entry for it.

Below is a historical listing of many docuseries that users have entered over the years. Moving forward, we would ideally like these series to be entered as films; however, if you would like to continue to add to these Collections we will allow for it: For these ongoing Collections, we would prefer if you make season numbers the year in which the documentaries were aired. (i.e. If the show aired in 2008, it would belong in Season 2008). Most of the series do this properly, however, some do not. National Geographic, for example, is a complete mess, we're aware of it, and when we have bulk tools it will be easier to clean up.

Additionally, compilations of documentaries that have been released to DVD DO NOT get their own series. Examples of this were the recently added "Unsolved Mysteries: Ghosts" and "National Geographic: National Parks Collection" which have been deleted. These are not true series but rather collections of episodes that have been put together strictly for DVD sale. On most occasions, these episodes already exist as part of their original series. If they appear in a series, they should be listed under the DVD flexible season format.

Specials

TV Specials

In order to qualify for addition to the Specials section of a television series, the video in question must have either aired on television or have been streamed on the official series website or network website. The only exceptions to this are pilots and episodes that weren't aired for various reasons, including but not limited to: series cancellation, being banned due to content.

As a general rule we don't allow related movies to be listed in the specials — these should be listed as Movies. In future iterations of this site, we will be able to link all of this content together. But a good example is the Firefly movie, Serenity. This film is a direct continuation of the series and has aired on television a number of times, so it has been entered in as a Special. All other content such as extras on DVDs which are not part of the storyline (bloopers, makings of, deleted scenes, cast interviews, etc.) DO NOT belong on here UNLESS they aired on television or were streamed on the official series website. Director’s cuts of individual episodes are also not allowed, however exceptions may be made in strange cases.

Allowed: Aired or official streamed special content (such as webisodes), pilots, unaired episodes. (Including OVAs/ONAs/omakes/side stories/re-tellings/recap episodes (if unnumbered or numbered with a decimal such as 4.5)/etc. for anime)

Not Allowed: Director's/Extended Cuts and DVD extras such as: bloopers, making ofs, deleted scenes, cast interviews (unless streamed or aired). Also not permitted are compilations of seasons merging every episode into one long video featuring little to no changes (i.e. 2003’s Star Wars: Clone Wars).

Movies that continue the arc of a show CAN be added as Specials for now, but they should also be added into our new movies section.

**Additionally, we encourage everyone to use the “Before” and “After” fields in the special episodes entry so that the episode falls in a chronological and storywise order.

Movie Specials

We have not currently built out the section for Movie Specials yet, but it is on the roadmap and we will set guidelines for Movie Specials when it arrives.

Stand-up Specials

Stand-up specials should no longer be added in a collection under the comedian's name. These should be entered as movies. We will soon be deprecating records like this one so please start adding them appropriately.

Other things to note:

DVD Extras:

DVD extras are not allowed, for movies or for TV series. Do not add cast interviews, behind the scenes footage.

Podcasts

We’ve become aware that some users are adding podcasts into the database. We’ve decided to allow for it, but the podcasts must have the newly added genre tag of “podcasts.” We are hoping to treat podcasts in a different manner at a later date, but not for this version.

Sources of Truth for TV

Preferred Sources
  • Official Websites — The official listing for a series in its country of origin. Unless the listing is a mess or conflicts with an existing site rule (i.e. splitting of multipart episodes in animated series or discrepancies with the aired ordering), the official listing will be considered gospel.
  • BBC iPlayer
  • StudioSystem
  • Gracenote
  • BFI.org.uk — British Film Institute database is particularly good for British/UK shows. There is little addition of "current" shows but the archive is usually good.
  • Interbridge — This one’s good for talk shows. As a note: reruns are not original episodes, so look out for these — they should not be entered into the system as new episodes.
  • AnimeNewsNetwork — When it comes to anime info, this site is generally your best bet. The listings are almost always complete and very accurate, even for the most obscure or old titles.
  • MyAnimeList — Second only to ANN, MAL features some of the most up-to-date and accurate anime info.
Acceptable Sources

Please reference two acceptable sources of truth to back up your change request.
  • TheFutonCritic — This is fairly accurate, but please double check their data against another source as they often will not update older data.
  • IMDb — A great database for movie info, but can be lackluster when it comes to television series.
  • aniDB — An acceptable but often incomplete anime source. Series often lack season info and listings include non-episodes such as OP, ED, DVD extras, etc. A decent supplementary source for episode titles or release dates, but not much else.
  • Shobo Calendar — a community driven anime calendar that is also very up to date.
Last Resorts
  • Fan Sites – In rare cases, if you can show us that either no other approved source exists or that said sources are completely inaccurate or incomplete, we will consider the use of fan sites for listings. In these cases you must link us to any incomplete/inaccurate trusted sources as well as the fan site source you intend to have us review along with any further information you have on the topic. At this point the decision will require the complete agreement of at least two moderators or one administrator. And said decision will be final.
  • TV.com – While generally accurate to a degree, TV.com is often missing required details such as airdates to back up their listings which limits reliability. Good for comparison to other listings and often to fill in blanks, but a preferred source it is not.
  • TVGuide — TVGuide sources their data from the same place as TV.com, so again, take their info with a grain of salt.
  • Wikis/Wikipedia – Generally the same requirements as with the above mentioned fan sites, however I want to stress this further. This is to be an absolutely last resort request. Do not link us to Wikipedia or any other Wiki if a trusted and seemingly valid source exists. In fact, consider Wikis to be even a rank below fansites.
Notes on Sources of Truth
  • Online VOD storefronts such as Amazon, iTunes, Hulu, Netflix, Playstation Store, etc. are not a valid source for series info. This is unless, of course, they actually are the "network" of origin, which is becoming more common but does not replace the original airing network/country rules previously established.
  • If we have a listing that is based on an official site, and that site becomes defunct, we will not simply change said listing based on the insistence of members who have not seen said website. Classic series will continue to be listed as they were, when these sites were available.
How to Add a TV Series

https://www.thetvdb.com/wiki/index.php? ... ory:Series
https://www.thetvdb.com/wiki/index.php/Category:Season
https://www.thetvdb.com/wiki/index.php/ ... y:Episodes

CO-PRODUCTIONS — In the event that two or more networks are associated with the production of the same series (i.e. Chernobyl, HBO & Sky 1; His Dark Materials, HBO & BBC One), the rule will be that we will list the network with the first air date to be the network of record. So, in the His Dark Materials example, the UK (BBC One) has a premiere date of Nov. 3, and the US (HBO) has an air date of Nov. 4. So, BBC One would be the network of record.

PREMIERE TIMES – In an effort to standardize premiere dates, we would like to start using the US EST premiere date time on all US series and for all other non-US series, the time of the show’s country capitol or most populous city. Also, this means streaming providers like (Hulu, Netflix, CBS All Access, etc) should use the 3AM time entry for their series drops.

RUNTIME — In general, the runtime of a show should be the approximate total runtime of the episode, not including commercials. For example, when looking at shows on cable or network television, the approximate runtime for a many shows with an hour-long time slot is 45 minutes, while half-hour shows will get a runtime of 25 minutes. Of course, many streaming services don't have commercials, so the runtime there will be more straightforward.

PLACEHOLDERS FOR EPISODE DROPS – We have decided to relax the policy of allowing for placeholders on series that drop all at once (i.e. streaming series). For now, please use TBA or “Episode #” for the placeholder. That being said, users must produce documentation of the season order from a reputable source.

Editing existing content

Often, you’ll find content that already exists on TheTVDB that may need to be updated, edited, or in very rare cases, removed from the site.

Editing unlocked content

A good portion of TV content on TheTVDB is unlocked, which means that any user can add, edit, or change any info associated with the series.

If you feel any unlocked series, season, episode, or any other information needs editing, we urge you to search the forums first before making the edits. There’s a very good chance someone else has thought of making the same edits before, which means there’s likely an Admin/Mod response to the edits already in the forums. Failure to do this may make an admin “lock” a series, to prevent fighting over changes.

Under no circumstances should you blank out episodes you feel need deleted. Users work hard to enter information into the database, and deleting episodes will negate their efforts.

Requesting an edit to locked content (using the forums)

At times, you’ll come across a TV series, season, episode, or movie that has been locked. This can only be done by an Administrator or Moderator, and it almost always has been done for a very good reason and it is for the protection of the content.

Some reasons that come to mind are:
  • Users are constantly incorrectly editing the data
  • Users are fighting over edits & overwriting others
  • The data is being reviewed to make sure it is correct
  • The data should not be listed on TheTVDB
  • The entry is a duplicate of an already existing entry
  • Vandalism has occured
If you don’t find anything in the forums regarding your specific issue, post a topic in the appropriate forum: Be sure you are clear and concise on what you're looking to achieve. Your forum post MUST include the following:
  • The URL of the content in question on TheTVDB.com
  • Valid Sources of Truth
Here is a great example of what an edit request should look like:

Subject: S05 Our School - Move to Specials

Hi there,

Please move the episodes in S05 of Our School to be Specials. These were indexed on iPlayer as S05 episodes when released but now there are new weekly episodes which are indexed as S05 also. The episode names have been updated to reflect they are 'Summer Camp' specials.

Season 5 - https://www.thetvdb.com/series/our-school/seasons/5
iPlayer Source - https://www.bbc.co.uk/iplayer/episodes/ ... our-school

Cheers…


Translations

If the series/season is locked and you need to translate it, please create a thread for it with the info you need added. We will probably not unlock it unless it's an incredibly massive undertaking as far as number of episodes is concerned.

Please copy and paste this format (subject & body) for submitting translation requests:

Subject: [LANGUAGE] Series Name - Season #
Body:

Code: Select all

#EpNumber
[b]Title[/b]
[code]Overview
[/code]
Here’s an example of a well-formatted request for the show Superstore:
viewtopic.php?f=14&t=59037

Each Season should have its own Post in the thread. Specials should be listed as their own season as well.

Of course, with each request you should also include a link to the series/season in the TVDB & the series ID just like all other posts here. This is especially important with translation requests due to the language id.

Example of a series link with language ID:
http://thetvdb.com/?tab=series&id=73244&lid=11

Example of a season link with language ID:
http://thetvdb.com/?tab=season&seriesid ... 312&lid=11

If you’re translating a full season or a large chunk of episodes in one season, no need to include a link to every episode — the link to the season will do. We do ask that you please list the episodes you’re translating in aired order.

Other guidelines:
  • All translations should be in your own words.
  • Series and movie title translations should be what the series or movie is best known as in the countries where this language is spoken, and NOT the direct translation. For example, Game of Thrones is known as Game of Thrones in French as well, so the French translation should be Game of Thrones rather than Le Trône de Fer.
  • In your overviews, please do not include any unusual formatting — things like line breaks after every sentence, html/bb code, urls, unnecessary capitalization, etc. are not accepted.
  • As a note, there will be a four space indent before all overview text due to copy paste issues with the code/quote box — this is a known issue.
  • Series that are currently under major reworking or in the process of being disputed over ordering, number of episodes, seasons, etc; may not get translated for some time. If you're unsure about the status of one of these series’, please feel free to ask here and one of us will let you know if it's worth your time to lay out translations.
  • After a translation request has been fulfilled the thread will be moved to Completed requests, which means they most likely won’t be looked at again, and we will not continue to use them to import translation information. Instead, feel free to make a new thread right here where we can see it.
Movies

What is a movie?

A movie is a program that exists as a single entry and does not have multiple episodes or seasons.

A movie usually will fall into at least one of the below criteria:
  • Received a theatrical release
  • In the U.S., has an MPAA rating instead of an FTC one
  • Examples of "movies" include the following:
    • HBO Films (Fahrenheit 451, Behind the Candelabra, The Normal Heart, etc.)
    • Lifetime movies of the week (Flint, Death of a Vegas Showgirl, 15 and Pregnant, etc.)
    • Hallmark Movies (Home by Spring, The Beach House)
    • Netflix SVOD releases (Triple Frontier, To All the Boys I've Loved Before, Roma, Wine Country)
    • Single stand-alone documentaries (Minding the Gap, Fyre Festival)
    • Holiday movies that aren't attached to a show (Freeform's “25 Days of Christmas“ movies)
    • Single stand-alone comedy stand-ups (Nanette, Amy Schumer: Growing, Ali Wong: Baby Cobra, Michelle Wolf: Nice Lady). However, Comedy Central Roasts are considered a TV series as it has multiple episodes.
    • Additionally, we will allow for stand-alone taped concerts.
For now, award shows like the Academy Awards we will continue to treat as series until we can find a better home for them. Also, please refrain from deleting the stand-alone BBC Documentary, ITV Docs, and Hallmark entries in the TV system until users can start populating them on the movie side.

Adding a Movie

You’ll find the movie pages to be pretty straightforward and similar to our TV show pages for now, but we will add more to them throughout the year.

When adding movies, please use exact names (i.e. Star Trek, Star Trek Into Darkness, Star Trek Beyond). With our new search, there should be no need to append the year to a movie. For TV, we will continue to keep it consistent with years appended to their series, given all of the reboots. At some point we will begin phasing out the year for series as well, but based on how many sites and apps rely on it, we feel it is best to leave it as is for now.

Metadata fields in the first version will include:
  • Logline – should be no longer than a sentence or two
  • Overview – can be longer than logline, but please keep it concise
  • Runtime
  • Status
  • Production Budget
  • Worldwide Box Office
  • Ratings
  • Release Date
  • Studio – we only have 1 studio dropdown for now, please pick the lead studio
  • Genre (we’ve augmented our genres)
  • External Links
  • Spoken Language native to film
  • Production Countries
  • Trailers
  • Artwork
  • Talent – Directors, Writers, and actors are editable in the cast and crew area of movie pages. Please make sure you “sort” actors as dictated by importance.
Sources of Truth for Movies

We are open to more “sources of truth” to validate movie data, but would also like to hear from you if you feel a source is highly reputable. Users should also be encouraged to provide supporting links to any of the major trades.

Preferred Sources:
Acceptable Supporting Documentation:
Editing a Movie

Similar to TV content on the site, you’ll sometimes come across a movie entry with information that needs to be updated or changed. You can proceed with the same process as listed above in TV for any changes that need to be made.

Adding Cast & Crew

TV

At the moment, you’re only able to add actors to TV series, and not other members of the crew. Very soon, you’ll also be able to add talent like Showrunner, Creator, etc.

To add an actor to a series, click on the “Add Actor” button in the right hand menu. Search for the actor you’d like to add and select them. Enter the name of the character they portray, the gender of their character (if known), and upload an image of the actor in character. If you don’t have an image of the actor in character, leave blank — it will automatically populate the actor’s generic headshot.

If you can’t find the actor, follow the prompt above the search box to add them via our create actor form.

When creating a new actor, you’ll want to add an image of them in real life, out of character. Follow the image guidelines below for specific guidelines on adding an actor image.

Even if you’re creating an episode of a late night or talk show where the episode title is the name of an actor or actors appearing on the episode, you’ll still need to add the actor(s) as a guest star for that episode in order to have them listed.

Movies

To add cast or crew members to a movie, click on the “Add Actor” button in the right hand menu. Select the type of talent you’re adding from the dropdown menu — Director, Writer, Actor, Guest Star, Crew, Creator, Producer, Showrunner.

Search for the talent you want to add, and select them. If it’s an actor, enter the name of the role they portray and upload an image of the actor in character. If you don’t have an image of the actor in character, leave blank — it will automatically populate the actor’s generic headshot.

If you can’t find them, use the drop down menu in the upper right and select “Add Person.” Search for the talent again just to double check that they don’t exist. If they truly don’t, then select “Person Not Found” and add them.

When creating a new person, you’ll want to add an image of them in real life, out of character. Follow the image guidelines below for specific guidelines on adding an actor image.

Artwork Instructions

As a general note, any uploaded image must be free of spoilers, nudity, or vulgarity. Please ensure images are of high quality with no watermarks or unrelated logos, and that they don't appear stretched.

Images should not be scaled to get to the correct resolution or to fit the required aspect ratio. If they are too big they should be cropped, if they are too small they either shouldn't be used or should be used to make composites. Badly resized images will be deleted.

Posters
  • Dimensions: 680x1000 pixels
  • Format: JPG
  • Maximum size: 500kb
  • Guidelines:
    • Posters can be used in coverflow applications and in social media applications
    • Series posters should include the series name
    • For season posters, do not upload variations of the same image. The image must exactly match one of our season image formats.
Background
  • Dimensions: 1920x1080 pixels
  • Format: JPG
  • Maximum size: 800kb
  • Guidelines:
    • If there is text on the image, please select the appropriate language from the dropdown menu. Do not include extra text on the images.
    • Do not include borders in the images, or take a poster and just add a solid background to it to make it into a background. Your image should take up the full image space.
    • Do not include any masks, they can be applied automatically, don't assume you know where the menus will go. Different skins and programs use the images in different ways.
    • Each background should be unique. Please don't upload the same background many times with minor differences such as slightly different zoom, angles, poses, different color letters or a minor extra image pasted over top, etc.
    • Make sure you are uploading the image to the correct show. Some shows do have duplicate or similar names and mistakes do happen, so double-check before you upload.
    • If you have a 1920x1080 image that includes the official series logo, it should instead be listed as a Panel (see below).
Panels
  • Dimensions: 1920x1080 pixels
  • Format: JPG
  • Maximum size: 800kb
  • Guidelines:
    • Panels are 16x9 format images that must include the official series logo. That allows them to be used in lieu of background+series title.
Banners
  • Dimensions: 758x140 pixels
  • Format: JPG
  • Maximum size: 100kb
  • Guidelines:
    • Graphical Banners — These are defined as having a graphical/logo version of the series or movie name.

      Image
    • Text Banners generally use Arial Bold font, 27pt as the text.

      Image
    • Blank Banners — The main requirement for blank banners is they should be blank on the left side of the banner as that is where the auto-generated text will be placed. Similar to this:

      Image
Having banners really makes your HTPC software great. We here at TheTVDB.com understand this and encourage everyone to make each series their own.

Please, upload your custom banners for every series you own, but make sure you're being smart about it. Do not upload images that are blurry, pixelated and/or generally poor quality. Also, do not upload images that contain nudity, including animated nudity.

On a side note: Most HTPC software allows you to customize images using pictures on your PC, so if you want to view that material, please refer to you HTPC software manual/wiki.

Icons
  • Dimensions: 1024x1024 pixels
  • Format: PNG
  • Maximum size: 800kb
  • Guidelines:
    • Icons are square format, optionally transparent PNG files.
Episode Images
  • Dimensions: 400x225 pixels (HD episode) or 400x300 pixels (SD episode)
  • Format: JPG
  • Maximum size: 500kb
  • Guidelines:
    • Each episode is limited to one image.
    • Use an official episode image when available. The image should be indicative of the content of the episode without revealing any spoilers.
    • The image should not contain the network watermark/logo.
    • You can delete images that you upload. If an image by another user needs to be replaced, you will have to post a request in the forums for an admin to do so.
    • Images should be uploaded in their original aspect ratio if the show is 16:9 then that should be the ratio of the image, even if your local network broadcast it in 4:3.
    • Images shouldn't just be a title shot from the episode. We already know the episode's name, we don't need to see it again.
Actor & Character Images:
  • Dimensions: 300x450 pixels
  • Format: JPG
  • Maximum size: 500kb
  • Guidelines:
    • Character images should be an image of the actor in this specific role. If an animated series, this should be a photo of the character they voice. If an image is already set for this actor, uploading an image will replace the existing one.
    • Each actor should also have one official actor image, which will be populated on a series or movie page in the event that there is no character image uploaded for their specific role.
    • Images should not be stretched in any way. If you can't find high quality images that meet our requirements, please leave it for someone else to fill in.
    • There should be no writing on the actor images.
    • Images should ideally be head shots or stay above the waist. Full body shots are allowed, but if possible – we prefer no lower than the waist.
    • Images must take up the entire canvas; bars on the sides or top are not allowed.

New Features 10/23/19
  • ISO LANGUAGE SUPPORT – Good news, in V3 we are supporting ISO (International Standard) for languages. That means users will be able to apply translations for many many more languages in the translation section of both movies and TV. It also means we will be in need of many more trusted translators, so please be on the lookout or lend a hand.
  • SEARCH – We are improving our search which should fix a lot of the frustrations that users have had in the past, specifically with fuzzy matching and entries that include (premiere year), as well as special characters.
  • TALENT AT THE EPISODE LEVEL – Writers, Directors, and Actors are now attached at the episode level, providing greater flexibility to show which pieces of talent were responsible for a single episode. To add a person at the episode level, please select the episode, and then hit “Add Person” to search for their profile. If one isn’t available, please create it. From here, please select the type of role the talent is responsible for including “actor, creator, crew, director, producer, writer, guest star.”
  • ALIASES – We finally support aliases or akas, which will help search considerably. With known series (i.e. “Mayday” in Canada and “Air Crash Investigations” in the U.S.) please add the searchable aliases in the “edit translations” section under “aliases.”
    ID lookup – In V3, you are able to use a show ID lookup at the series or talent level in the search bar to find your record.
  • ADVERTISEMENTS – In order for users to have an optimal experience in TheTVDB, we are removing the ads on the pages. The request for contributions has also been removed.
  • LOCKED SHOWS – Moderators will now have even more flexibility when it comes to protecting series from abuse and/or confusion. Shows can now be locked at even more levels.
    • Genre – You’ll notice that we’ve added a few new categories in recent months including miniseries, romance, anime, and musical. Now you can filter by these genres.
    • Networks – We’ve added the ability to filter by network and to drill down into a network’s programs.
    • Countries – You can sort networks by countries using the countries in the drop down.
    • People (Actors, Directors, & Writers) – We now have a “people” table where you can find talent listed alphabetically. However, as you can imagine, we don’t have much art for this tab yet. Each page features a unique ID and biographical information (birth, death, description, as well as talent’s personal social media accounts). Additionally, we will also allow for an actor’s headshot to be used. These headshots will roll to a character’s page on a series level if an actor’s image is blank. Headshots should follow the same rules as actor images, it should be a profile, no logos, watermarks on images.
    • Ability to favorite an actor – Finally, users can favorite an actor, as well as see a list of programs they’ve starred in.
  • PERSONAL DASHBOARD – Users now have a personal dashboard found in the dropdown underneath a user’s name. Here users can manage their account information, create a support ticket for moderators, and see programs, talent, and artwork that they’ve favorited.
  • USER MANAGEMENT – You can change your password and preferred language in the new site. Changing username and email address is coming shortly.
  • NETWORK SEARCH – Users are now able to search by networks to see their programs. Please see the upper right top-hand nav and click on the hyperlink of the network.
  • NAMING SEASONS – When a season has a particular name, (i.e. American Horror Story: Apocalypse, The Haunting of Bly Manor) please name it by going to the “edit translations.”
  • ABILITY TO DELETE ARTWORK – Moderators now have the ability to delete any art from the movies, shows, season, or episode pages. Users no longer have to provide a replacement image.
  • NEW ARTWORK FORMATS – You’ll notice two new artwork formats: “panels” and “Icons.” Panels are 16:9 format images that must include the official series logo. This format allows panels to be used in lieu of background+series title. Icons are square format optionally transparent PNG files.
SERIES PAGE
  • FOLLOW NOW – Periodically throughout the site you may see some TV Time attributions. These are a test, but we are hoping that users will find camaraderie in it and that we can eventually allow them to vote on favorite characters and episode emotions to bring a more communal feel to TheTVDB experience.
  • FLEXIBLE SEASONS – We have begun to introduce some flexible seasons, but still need to spend more time with it. Having a “Netflix” order do distribute “PART 1” and “PART 2” of a season will help immeasurably. We’re working on creating more functionality and will have it available soon.
EPISODE PAGE
  • NETWORKS TIED TO EPISODES – Good news, networks are now tied to episodes. This will solve a multitude of sins when a show moves from broadcast to a streaming service. The number of episodes that are tied to the respective networks will also display on the show page.


Last bumped by emilyhelwig on Thu Nov 14, 2019 3:53 pm.
Locked